5 Reasons Why You Need A Print Audit For Your Business
Print audits are usually conducted to analyse the existing printing setup of an organisation. This is done to optimise printing to save money in the future and for numerous other reasons. Print audit allow owners of businesses to calculate the costs incurred due to printing within a workplace.
People might argue about the irrelevance of a print management solutions to your business's success; however, it is important to know that like warehousing and logistics, printing costs make up an important and major chunk of an organisation's expenditure.
Since printing cost does represent a huge chunk of your expenses, it is essential that companies acquire a solution for their printing needs; something low cost, and high quality. As with any machine, regular checkups of the printing environment keep expenses minimal.
Who performs Print Audit?
UAE house numerous companies that help local and international clients with Data management Solutions. Long-standing partnerships with big names like Xerox Dubai and others, allows them to provide data management and printing solutions both under one umbrella. Currently companies in the UAE hold numerous accounts to their names, including those of many European firms too.
If you’re a business owner, an entrepreneur or someone who keeps check of your company’s expenses here are some benefits of print audit that should help convince you to get one for your company:
Cost Efficient In The Long-Term
As these audits help streamline your printing processes, the overall efficiency in terms of cost, the saving on expenses, and the security of data increases many fold.
Although the initial investment may seem too much for a new company or a small to medium enterprise, however, the number of its benefits make it a good investment which can be paid off by forthcoming years of saving on printing and practices associated with it.
Security of Data
With conventional printing methods, there is a high chance of user data getting stolen or ending up in the wrong hands. Company data is many times more critical in terms of nature. Which is why print management tools tend to analyse weak links in the printing process and eliminate them. The elimination of weak links helps fortify security within a company and company data well protected.
Printing Efficiency
Once the whole printing process has been analysed along with the printing costs, standards can be set and monitored for future use.
Performance can be altered to reduce printing costs, by controlling volumes of prints and also by directing prints towards the most cost-effective and efficient printers.
Strategy Development
One critical aspect of every organisation is its printing strategy, which can be designed after a print audit. Experts suggest a 30 % saving of costs if strategies are implemented strictly.
Eco-Friendly Organisations
Print audits promote an eco-friendly workplace because an analysis of the printing culture of your organisation allows you to decrease the paper and ink wastage, along with electricity usage and costs.
A general benefit of a print audit is its ability to help an enterprise save time and money. It does so by monitoring the printing culture of the system, determining the costs involved and then streamlining the whole process in order to maximise saving and minimise costs and time involved.
Organisations monitor the machine usage, printing habits and the workflow, to pinpoint mistakes in specific spheres and in general.
Conclusion
Printing solutions and data management go hand in hand when it comes to creating workplaces that are environment-friendly, secure in terms of user data and also provide cost-effective alternatives for the printing needs of an organisation.
Recognising the need for futuristic workplaces Xerox Dubai has partnered with well reputed Data management solution provider in the UAE, in an attempt to provide organisations just what they need! A hassle-free, futuristic, workplace!
